Job Description

Job Description

Job Description

P lease note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Office Assistant

FLSA Status: Non-Exempt

Department: Human Resources

Reports To: Office Manager

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for an Office Assistant in our Houston office. The Office Assistant provides administrative and operational support to the office and Human Resources function. This role supports day-to-day office operations, employee services, and coordination activities by maintaining records, assisting with onboarding and events, and ensuring accurate and timely processing of administrative tasks.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Administrative Support

• Provide administrative support to the Office Manager as needed.
• Maintain personnel files and ensure accuracy of employee records.
• Perform data entry and updates within the Firm’s HRIS system.
• Maintain office documents on JWConnect and ensure accuracy of JWConnections information.
• Update office phone lists and office maps on a monthly basis.
• Cover reception desk as needed.

Office Operations & Coordination

• Coordinate coverage for secretarial, reception, and Document Specialty Services.
• Track non-exempt staff attendance and approve departmental timecards.
• Schedule new hire orientation and conduct orientation for all positions.
• Provide day-of support for on-site interviews.

Employee Engagement & Communications

• Assist with planning and execution of office events, including holiday parties and Staff Appreciation Week.
• Create and distribute a quarterly office newsletter.
• Confirm distribution of monthly evaluation forms.

Travel, Expense & Compliance Support

• Process Emburse reimbursements and coordinate travel arrangements.
• Process Notary applications and renewals.

General Support

• Perform additional duties as assigned.

QUALIFICATIONS:

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum of 3 years of experience in a law firm or professional services environment required.
• Prior Human Resources experience preferred.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Ability to work independently and collaboratively in a team environment.
• Strong problem-solving skills and attention to detail.
• Excellent interpersonal and communication skills.
• Strong customer service orientation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and exercise discretion.

Working Conditions:

This position operates in a professional office environment with standard equipment.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

If you require a reasonable accommodation to complete the application or interview process, please contact us at BusinessProfessionalRecruiting@jw.com

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