Job Description

Event Planning Assistant

Join a respected philanthropic organization dedicated to building generosity and community impact across Greater Miami. As an event planning assistant, you will support large-scale, mission-driven events that inspire giving, bring people together, and create opportunities to shape a thriving Miami. This is a great opportunity to help execute the nation's largest local giving day and work alongside partners and changemakers in a collaborative, inclusive team environment.

Event Planning Assistant Benefits & Compensation:

• $22.60$25.00 per hour (equivalent to $47,000$52,000 annually), commensurate with experience
• Comprehensive medical, dental, and vision insurance
• 403(b) retirement plan
• Flexible spending and dependent care accounts
• Professional development stipend
• Paid time off
• Cell phone stipend and gym reimbursement
• Opportunity to establish a staff donor-advised fund with a modest employer match
• Inclusive, mission-driven team culture that values belonging, equity, and ongoing learning

Event Planning Assistant Requirements & Qualifications:

• Bachelor's degree or equivalent professional experience required
• 2+ years of experience in event operations, project management, logistics, or related fields
• Experience supporting large-scale, multi-stakeholder events or campaigns
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Familiarity coordinating with vendors, partners, and internal teams
• Proficiency with project management tools and shared documentation platforms

Event Planning Assistant Preferred Background & Skills:

• Experience working with nonprofit, foundation, or philanthropic organizations
• Familiarity with large civic events, fundraising campaigns, or community activations
• Bilingual fluency is a plus
• Experience managing complex run-of-show documents and on-site event logistics
• Deep commitment to diversity, equity, and inclusion

Event Planning Assistant Day-to-Day Responsibilities:

• Manage project plans, timelines, and deliverables for Give Miami Day and other major events
• Coordinate planning meetings, track milestones, and ensure alignment across teams
• Oversee event logistics such as load-in/out schedules, equipment, signage, staffing, and on-site support
• Support permitting, compliance, safety planning, and risk management processes
• Facilitate information flow and collaboration across internal teams, vendors, and partners
• Provide on-site leadership and problem-solving during live events, ensuring operational excellence

If you have a passion for community impact, thrive in fast-paced event environments, and are eager to support a collaborative mission, we'd love to hear from you.

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